Racking Horse Breeders’ Association of America

Unapproved Board of Director’s Meeting Minutes

April 25, 2008

 

 

The meeting was called to order by President Ed Hiers at 10:15 a.m.

Invocation was given by Wilburn Williams.

Roll call

W. Williams

P

L. Street

P

E. Hiers

P

J. Zahnd

P

F. McRoy

P

T. Beavers

P

E. Barrow

P

J. Jones

P

D. Harris

P

R. Hooker

A

H. Bellamy

A

J. Morris

P

K. France

P

K. Ailshie

P

T. Toler

P

S. Tyra

P

B. Johnston

P

 

 

 

Motion to excuse Ronnie Hooker made by Fred McRoy and 2nd by Kelly France

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Motion to approved February 15th, 2008 BOD Minutes made by Fred McRoy and 2nd by Kelly France.  Motion passed.  Minutes were approved.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Motion to approve February 15th, 2008 BOD Conference Call Minutes made by Eddie Barrow and 2nd by Tonya Beaver with the correction of adding the votes list.  Motion passed.  Minutes were approved.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

 

Treasurer’s report:  Darlene Harris gave the treasurer’s report.  She stated we had received the loan and paid off the taxes.  We placed $124,000 in a money market and we have $17,000 in the checking account. We have no outstanding bills.  We owe $524,000 on the mortgage.  The current interest rate is 6.95% fixed on a 15 year loan; the old rate was 6.87%.  Our loan payment is now $4700 a month.

 

Motion to approve the Treasurer’s report made by Eddie Barrow and 2nd by Jerome Zahnd.  Report was approved.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Committee Reports:

 

Work has been done on the arena.  Bathrooms have been updated.  Lights and fans in arena have been fixed.  Copier in office was purchased in 1998 and Donna has received a price to lease one.  It will be a $100 a month, includes 3000 copies.  Darlene asked if it included toner and Donna was to check on this.  Everyone agreed it was time to replace.

 

The committee has extended the slogan contest till June 15.  They are having a silent auction for the promotion committee to use the money to promote membership and the breed.  They are giving each new member who joins 2 free general admission tickets and plan to continue this and do the same for the world celebration.

 

Discussed memberships have no perks. Discussed giving 10% off everything (stalls, campers, box seats…ect.)  Talked about a newsletter or magazine.  Sammie committee is to get with the magazine and see if we can work something out for them to be the “official” magazine of the RHBAA.

 

Everything is going good.  Talked about attire for the trail pleasure class and discussed changing the wording.  Ed made a motion to add to section 11.4

Tack and dress under trial pleasure may be western or English but a combination of both 2nd by Barbara Johnston.  After discussion the motion was withdrawn until it could be reworded.

 

No report.

 

Kelly brought up how everyone was unhappy about closing the books. Discussed followed about the plan and closing of the books.   Tim Toler made a motion to suspend the Industry Growth Plan to close the books. 2nd by Fred McRoy, Motion passed.

 

W. Williams

N

L. Street

N

E. Hiers

Y

J. Zahnd

A

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Darlene Harris reported that the new obstacles have been build by Leslie Blaylock and Jeff Phillips.  All of the Trail, Field & Pleasure rules have been incorporated into the new rule book.

 

No Report

 

President Ed Hiers reported that the New Rulebooks are being handed out.  Everyone has to sign to received one.  Ed Hiers stated that I, my wife Debbie, Donna along with the rules enforcement committee, have worked hard to get this completed and up to date.

 

We have a lot of show affiliated with us and after looking over some of the class sheet we still have some riders without cards.

 

National Horse Show Commission (caps) has gone up to $10 a horse, but we do not have to pay any other fees like hotel and travel expenses.  Discussion followed about other DQP’s and Keith recommended we stay with the National Horse Show Commission.

 

Old Business:

Ed Hiers call the vote for the 2 motions that were posted on the web site and listed under new business in the February 16, 2008 Board Minutes.

 

Motion to add at the end of 3.3

No employee of the RHBAA shall be elected as a director of the RHBAA.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

NOT IN ROOM

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Motion to add to the end of 3.7

Any director wishing to become an employee of the RHBAA must resign their director position first.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Eligibility Protocol to Judge Spring/Fall Celebration:  Barbara Johnston said her committee has not met since winter meetings to update this proposal.  Ed stated he had worded a couple of items that was brought up. 

 

Wilburn Williams made the motion to add to Section 9.4 Requirements for judging (pg.56) was 2nd by Sammie Tyra.

 

(o)  A Judge shall not be eligible to Judge the Fall Celebration more than twice in any five (5) year period beginning retroactive.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

 

Jerome Zahnd made the motion to add to Section 9.4 Requirements For Judging (pg.56) was 2nd by Tonya Beaver.

 

(p)  Neither the RHBAA President, nor the Chairman of the Judges Committee, nor the Chairman of the Rules Enforcement Committee shall be eligible to Judge the Fall Celebration.

 

W. Williams

Y

L. Street

Y

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

 

Sale of property:

 President Ed Hiers asked Judy Jones to speak and tell the Board about the terms of the sale. Judy Jones stated we would receive $800,000 in cash. We have asked for; 3 weeks a year for the RHBAA shows, Office space for the registry and to pay a percentage of electrical/gas/water and the conference room during the 3 weeks for meetings.  We would pay for our phone and internet. Need to decide how much office space is needed. 


There is an option of two different plans:  A 5 year plan for 50% off current rates which would include arena rental, stalls and campers.  We would still get admission/box seats and parking.  The new owner would get concessions and vendors.  He is also offering a 10 year plan which would be the same except 25% off.

Darlene Harris stated she has talked to the accountant and our taxable gain should be about $4800.00.  But it will be according to our tax bracket at the end of the year.
 

President Ed Hiers discussed the plans to vote on the sale of the property on Saturday at the general membership meeting.  He had copies of the Alabama State Statute on authorize to sell property and the notice of meetings.  Discussion followed on the rules to follow and the protocol to vote on Saturday according to the RHBAA By-laws and the Alabama State Statute. There will need to be 5% of eligible to vote members present and 2/3 vote of yes.  There will be a waiver of notice of Membership Meeting posted at the sign in table and members would be asked to read the waiver and sign, but signing would be optional.

 

Wilburn Will made a motion to sell property and to take the sell to the membership to vote, 2nd by Darlene Harris.

 

W. Williams

Y

L. Street

Absent

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Discussion followed and the Board agreed to go to the membership unanimously to sell the property and on the 5 year plan excluding the registry.

 

Motion to Recess made by Judy Jones and 2nd by Kelly France.

 

W. Williams

Y

L. Street

Absent

E. Hiers

Y

J. Zahnd

Y

F. McRoy

Y

T. Beavers

Y

E. Barrow

Y

J. Jones

Y

D. Harris

Y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Called the meeting back to order 4/26/08

 Called Roll

W. Williams

P

L. Street

A

E. Hiers

P

J. Zahnd

P

F. McRoy

P

T. Beavers

P

E. Barrow

P

J. Jones

P

D. Harris

P

R. Hooker

A

H. Bellamy

P

J. Morris

P

K. France

P

K. Ailshie

P

T. Toler

P

S. Tyra

P

B. Johnston

P

 

 

 

 

Discussed the Trial Pleasure classes. 

 

Ed Hiers made a motion to change the sentence in Section 8.5 #6 (pg. 41)

Change from: The exhibitor will wear an English riding habit, with the exception of designated Western or Country Pleasure Racking classes.   

Change to:  The exhibitor will wear an English riding habit with the exception of designated Western, Country and Trail Pleasure Racking Classes.

 

Also add to Section 11.4 (pg.67-68)

g. Trail pleasure tack and attire may be English or Western, but not a combination of both. 

h.   Trail Pleasure classes may be divided by tack and attire or may include a combination of English exhibitors and Western exhibitors.  Class schedules should designate.

2nd by Fred McRoy

 

W. Williams

Y

F. McRoy

Y

E. Hiers

Y

J. Zahnd

Y

J. Jones

Y

T. Beavers

Y

E. Barrow

Y

H. Bellamy

Y

D. Harris

N

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Next Board of Directors meeting will be Thursday, June 12 at 7:00 in the conference room of the RHBAA Office.

Motion to adjourn made by Darlene Harris and 2nd by Tonya Beaver.

 

W. Williams

Y

F. McRoy

Y

E. Hiers

Y

J. Zahnd

Y

J. Jones

Y

T. Beavers

Y

E. Barrow

Y

H. Bellamy

Y

D. Harris

y

K. France

Y

K. Ailshie

Y

J. Morris

Y

S. Tyra

Y

B. Johnston

Y

T. Toler

Y

 

Respectfully,

            Donna Kaufmann