|
Board of Directors meeting UNAPPROVED Minutes September 26, 2008
Call to
Order at
8:05 AM by President Ed Hiers.
Roll Call
Invocation was given by Wilburn Williams.
President Ed Hiers stated that Eddie Barrow, Keith Ailshie and Howard Bellamy asked to be excused. Fred McRoy made a motion to excuse them and 2nd by Darlene Harris.
Approval of Meeting's Minutes
Treasurer Report- Darlene Harris Everyone has finical statement up to date. Treasurer Darlene Harris stated the money market balance $107,094 and $14,000 in the checking account. We still have the show bills to pay. Jim Morris made a motion to approve the Treasurer report and 2nd by Tonya Beavers.
Committee Reports Personnel and Property- Jim Morris Jim Morris talked about the new concession people Phil and Charlotte Burgess. Everyone is praising the food and how nice they are and that they are getting out and talking to people. Phil had talked to Jim about maybe opening 6 days a week. President Ed Hiers stated we needed to check into our insurance if they decided to do this. We need a new ice machine for the concession. A new top is $3100. Donna is to look into a used one and get back with Jim.
We have looked into a used dump truck, as the one the RHBAA owns is not longer working. Charles McClain has check out several but none of them was running. Tommy Livingston who is a member and lives across the street has offered to let Donna used his in exchange for the used shavings. President Ed Hiers wants a contract stating we would not be responsible for any major repairs, just day-to-day repairs.
We need to hire someone to work in the office, as Nell who has been working part time is no longer going to be able to help as of October 17. Donna is to look for someone.
Discussed membership being down. People are getting show card without membership. There was a discussion about going up on exhibitors cards.
The slogan contest did not get many entries. The only one that the committee likes was “From The Rail To The Trail”
Discussed ways to promote bred. Would like to see a “Welcome Committee” greet new and old members at the shows. Need more small one night shows. Promote the chain classes more. Donna brought up that we need to have packets made up to be mailed out with non-member transfers. The office sees more non-members transferring that are never sent information about the association. Sammie said he would get with Chris Walker about making a letter and packet up to be mailed.
Discussed ways to get the states shows back.
Show Committee - Judy Jones The show is going good. Everyone seems to be happy and we have not had any complaints. Numbers are up from last year. Need to think about where to park trailers lower and back parking lots were full.
Only call Kelly has had was about the motion on the judges where they could only judge 2 out of 5 years and why the membership did not vote on this motion. President Ed Hiers explained that it was posted to the members to voice their opinion and a motion made by a member has to be voted on by the membership. A change of the by-laws have to be ratified by the membership. To change rules the board can make a motion and post for 45 day for members to voice their concerns and then the board votes on the motion.
Discussed how to get more judges. Dian Crawford and Glenda Barrow finished their apprenticeship.
Trail Field & Pleasure- Darlene Harris Darlene Harris discussed that the program needed looked at and when we have the money to put into it and get some promotions out there. We need to push membership in the outline area. Pleasure Fun show was a success.
Breeders- Ronnie Hooker Everything is running smoother, not faster but smoother. Ronnie Hooker called about the letter from the Walking Horse associate to the Kentucky Lab. We are reworking the file room and boxing 1985 horse’s registrations and back.
Rules Enforcement- Eddie Barrow No cases
Exhibitor Status- Barbara Johnston Nell has been checking affiliation and has sent out letters. We still have some people that have not paid yet. We are to send in a second letter to anyone that has not paid. If they don’t pay they are to be turned into the National Horse Show Commission. We still have people showing without cards.
DQP- Keith Ailshie No Report
Old Business Celebration Arena Status: President Ed Hiers wrote a letter to the Product Board and received a response back from their lawyer. It started out with a no thank you but then the door did open to talk. President Ed Hiers met with the president of the Product Mart, Ed Monroe and a couple of the county commissioner. There was a write up in the Decatur Daily that was not correct as to the discussions. There is a petition going around asking the Product Mart Board to talk with the RHBAA about purchasing the arena.
New Business
Motion 1: Pleasure Association Motion
Fred McRoy made a motion that the board of directors are in favorite of this motion. 2nd by Jim Morris.
Motions to amend the Trail Pleasure Division Approved and Submitted by the Racking Horse Pleasure Association
Section 8.5 Tack and Attire: Change from: 6. Dress: Following the tradition of the show ring, it is necessary that the exhibitors be neatly attired for competition. The exhibitor will wear an English riding habit, with the exception of designated Western or Country Pleasure Racking All riding attire shall be neat and properly fitted. A snap brim hat is required for gentlemen. Hats on ladies are optional. Hair must not obstruct back number. Colt handlers may wear a dress shirt and tie.
Change to: 6. Dress: Following the tradition of the show ring, it is necessary that the exhibitors be neatly attired for competition. The exhibitor will wear an English riding habit, with the exception of designated Western Pleasure Racking, Country Pleasure Racking or Trail Pleasure, Western Racking classes. All riding attire shall be neat and properly fitted. A snap brim hat is required for gentlemen. Hats on ladies are optional. Hair must not obstruct back number. Colt handlers may wear a dress shirt and tie.
Also add to Section 11.4 (pg. 67-68)
(g) Trail Pleasure tack and attire may be either English or Western but not a combination of both. Use of a cavesson is permitted in the Trail Pleasure Western Class.
(h) Trail Pleasure Western The same specifications as the Trail Pleasure Division, with the exception of tack and attire. Refer to section 11.6 (b) of the rule book. English exhibitors and Western Exhibitors shall not be combined at any show.
Jim Morris made the following motion: The board recommends we do not support this motion due to the fact that there are no qualifications or processors for the election of president. 2nd by Fred McRoy
Motion 3: Fred McRoy Ronnie Hooker made the following motion: The board will endorse this motion. 2nd by Tim Toler.
Motion 4: Fred McRoy & Andrian Rehkemper
Darlene Harris made the following motion: The board does not support this motion as written due to other factors being considered. 2nd by Jim Morris.
August 9, 2008
Ms. Donna Kaufmann
We, Lewis F. McRoy Jr. (#54265) & Adrian J. Rehkemper (#27512), being members in good standing, hereby submit a motion to amend article 4 Officer’s Section 4.2 Election Of principle Officer’s; Term of office. The sentence that reads as follows’: The principle officer’s of the RHBAA shall be elected annually by the Board of Director’s at the annual meeting of the Board of Directors. Change to read: The Principle Officer’s (excluding the President) shall be elected annually by the Board of Director’s at the annual meeting of The Board of Directors. The office of President shall be elected from the General Membership as follows: Candidate must submit Nomination form to the RHBAA secretary by June 1st of the year prior to the election year with fifty (50) signatures from RHBAA members in good standing, supporting candidate’s nomination. Form to be made available on the RHBAA website or by written request. Presidential candidate ballots will be mailed with Celebration Judges ballots and must be returned by same date as Judges Ballots. If no candidate meets these requirements, the BOD’s will elect President. President will be announced at the World Celebration General Membership Meeting; newly elected President will take office at the following January Board of Director’s meeting. Respectfully submitted, Lewis F. McRoy Jr. Adrian J. Rehkemper
Motion 5: Fred McRoy & Andrian Rehkemper
Sammie Tyra made the following motion: The board supports this motion if motions 2, 4 or 6 passes. 2nd by Jim Morris.
August 9, 2008 Ms. Donna Kaufmann We, Lewis F. McRoy Jr. (#54265) & Adrian J. Rehkemper (#27512), being members in good standing, hereby submit a motion to add the following: Add to read: Article 3 Board of Directors, add section 3.3a QUALIFICATION’S OF PRESIDENT. President to be elected must meet the following criteria: 1. Must be a member of the RHBAA and in good standing for the last 3 calendar years prior to the year of election. 2. No felonies, in the last seven years prior to the year of election. 3. No Horse Protection Act (HPA) violations in the12 months prior to the election. 4. Cannot be a Director or Executive Committee Member of any other Racking Horse Registry. 5. President can be at large or from Board of Director’s. 6. President must be of high moral character, and must be at least 21 years of age as of January 1st of the year in which the term begins.
Respectfully submitted, Lewis F. McRoy Jr. Adrian J. Rehkemper
Motion 6: Barney Porter
Sammie Trya made the following motion: The board recommends a v vote against this motion. The board does not support this motion. 2nd by Tonya Beavers.
August 13, 2008
Ms.
Donna Kaufmann
I, Barney Porter (11629), being a member in good standing, hereby submit a motion to amend Section 3.2, Sec.3.3, Sec 3.4, Sec. 3.6, Sec. 4.2, Sec. 3.15 and Sec.3.17.
Section 3.2 NUMBER OF DIRECTORS
The
Board of Directors of RHBAA shall consist of five persons. The
exact number of Directors which shall constitute the whole Board of
Directors shall be established by July 15 of each year for the next
ensuing election of Directors by Members of the Association. The
Immediate Past President shall be an ex-officio member of the Board
for a 12-month period following his term of office. He shall not be
entitled to vote if he is no longer an elected director.
Section 3.3 QUALIFICATIONS OF DIRECTORS
Section 3.4 Election
(a) Except as otherwise provided by law, the Articles of
Incorporation or these Bylaws, Directors of the Association shall be
elected at large by the General Membership.
(b) Deleted.
SECtion 3.6 Term
(b) Directors shall serve for terms of three years.
Section 4.2: Election of Principal Officers – Term of OFFICE
First
sentence reads:
The principal officers of the RHBAA shall be elected annually by the
Board of Director’s at the annual meeting of the Board of Directors. Change to read:
The
Principal Officers, except the President, of the RHBAA shall be
elected annually by the Board of Directors at the annual meeting of
The Board of Directors. The office of President shall be elected
from the General Membership.
Section 3.15 COMMITTEES of Directors)
Change to Read: The Board of Directors may designate one or more permanent standing committees. The Board will appoint a chairman for each committee and the chairman can be a member of the general membership or a board member.
Section 3.17: Executive Committee First sentence reads: There is hereby created an Executive Committee consisting of the President, Senior Vice President and Vice Presidents in charge of the following permanent, Standing committees, to-wit: DQP Committee; Rules Enforcement Committee; Breeders’ Committee, Judges Committee, Horse Show Committee; Exhibitor Status Committee; Trail, Field and Pleasure Committee, Personnel and Property Committee, Promotions and Membership Committee and Advisory Committee.
Change to Read:
Respectfully submitted, Barney Porter
Donna Kaufmann asked if “Lifetime Back Numbers” with names could be posted on the RHBAA web site. There are people using these numbers that are faxing and calling entries in. Permission was given.
Adjournment: 11:10 am Wilburn Williams made a motion to adjourn. 2nd by Ronnie Hooker.
Respectfully, Donna Kaufmann
|
